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Air Bar Zen 5 Sample Order Workflow Checklist 2026
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Zen 5 purchase order.
Between the factory gate and the retail shelf, sample order workflow is where most of the value on the Zen 5 is either created or lost.
Where two suppliers look identical on price, sample order workflow is usually the variable that separates them over a full year.
Why sample order workflow matters on the Zen 5
Request samples with the final specification, not an approximation.
Consistency across batches matters more than peak performance for Zen 5, and sample order workflow is where inconsistency first appears.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Zen 5 |
| Brand | Air Bar |
| Category | Pricing |
| Battery | 800 mAh |
| Output range | 10-60 W |
| Capacity | 6.0 ml |
| Charging | USB-C fast charge |
| Coil options | 0.8 / 1.2 ohm |
| Carton quantity | 200 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Zen 5.
A written internal standard for sample order workflow makes onboarding new account managers far quicker and reduces avoidable errors.
Checklist
- Record the arrival condition with photographs on the day of delivery.
- Request batch photographs and a packing list prior to shipment.
- Agree in advance who pays for return freight on a defect claim.
- Keep certificates current and filed against the exact model name.
- Retain one sealed sample carton from every batch for reference.
- Verify that artwork matches the approved compliance template.
Commercial terms
Most long running accounts settle into a rhythm of monthly top ups with one larger seasonal build per year.
Volume commitments work best when they are structured as a rolling target rather than a single fixed number.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (88 units) | Tier 1 | 21-30 days |
| Pallet (1654 units) | Tier 2 | 21-30 days |
| Container (8129 units) | Tier 3 | 30-45 days |
Frequently asked questions
How many Zen 5 samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
Can packaging be adjusted for our market?
Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.
Final word
If only one thing changes after reading this, let it be the habit of checking sample order workflow before reordering.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.
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